Tiffany & Co.

  • Source to Pay Specialist

    Location US-NJ-Parsippany | US-NY-New York
    Posted Date 1 month ago(12/19/2019 9:26 AM)
    Req #
    41366
    Category
    Accounting/Finance
  • Overview

    Tiffany & Co is seeking a Source to Pay Specialist out of either our Parsippany NJ or New York City offices. As an integral part of Tiffany and Co’s Source to Pay organization The Source to Pay Specialist will conduct ongoing, daily management of procurement operations for Tiffany and Co’s indirect spend categories. This role will drive spend under management by strategically evaluating Tiffany’s purchasing patterns and implementing procedures to ensure that Tiffany meets its global procure to pay goals. The individual will liaise with the various corporate and retail organizations, as well as suppliers, ensuring that purchases are processed in a timely manner and resolving issues promptly. This role will help enable visibility, compliance, and improvements to Tiffany’s procurement process. The individual should be comfortable with Source-to-Pay systems, and with procurement category and supplier management.

    Responsibilities

    The Source to Pay Specialist will lead strategic procurement initiatives and conduct ongoing procurement operations management for Tiffany’s indirect spend categories, including:

    • Strategic
      - Drive data analytics to increase spend under management, identify suppliers that can be brought under Tiffany’s procurement policy to generate additional value for Tiffany.
      - Make recommendations on items/suppliers qualified for catalogs, supplier consolidations, and effective use of the source to pay system.
      - Pursue cost savings initiatives by conducting category spend analysis in Tiffany’s procure-to-pay system to support team’s cost saving objectives.
      - Ensure that supplier rebates are tracked and realized.
      - Review new supplier business cases and evaluate their rationale before enabling.
      - Analyze free-form requests, recommend suppliers that should be brought under contracts, and potential sourcing events that should be conducted.
      - Actively guide spend to preferred suppliers in accordance with category strategy.
      - Proactively monitor major contract spend to pursue volume discounts and rebates. Provide guidance to the procurement team on new terms to be included in new contracts.
      - Provide ongoing support in conducting sourcing events in line with Tiffany’s policies and procedures.

     

    • Operational
      - Be a subject matter expert on how to transact in Tiffany’s source to pay system and escalate issues as necessary.
      - Research and complete missing information on a requisition, minimizing burden on the requester. Process Purchase Orders as quickly as possible to minimize disruption to the business.
      - Conduct basic compliance checks to ensure purchase is completed with information required to properly process the order.
      - Assist in end-to-end buying process and on time payment processing of invoices, resolving any hurdles to paying suppliers on time.
      - Conduct periodic review of purchase orders to ensure their timely closure.
      - Provide required information on the invoices that are routed to buyers for further processing.
      - Assist in resolving invoices that have failed tolerance checks.
      - Follow up with suppliers on the status of an order on behalf of requesters and support supplier enablement as needed.
      - Conduct quick bids by collecting quotes from suppliers for commoditized goods. Identify opportunities for quick bids and lead them towards execution.
      - Update and maintain supplier catalogs, train the end users to attach the correct backing document on requisitions.
      - Analyze and review new supplier onboarding requests.

     

    Additionally, the Specialist will participate in or lead other special projects, assignments or tasks as directed by department management, aimed at rolling out and improving Source-to-Pay processes and technologies. They will also develop and maintain system and process documentation and deliver user training as required, develop SOPs to document procurement processes in compliance with internal audit’s recommendations and assist with tracking and maintenance of source-to-pay metrics.

     

    Qualifications

    • 2-5 years of diversified procurement/finance/accounting and systems related experience
    • BA/BS from an accredited university, preferably with a degree in Supply Chain/Finance/Accounting or Information Systems
    • Customer service and team oriented individual
    • Strong communication and interpersonal skills
    • Ability to work under pressure and multi-task with time-sensitive constraints
    • Strong troubleshooting and problem resolution skills
    • Must be able and willing to work flexible hours during peak seasons of supported organizations
    • Ability to interact with individuals of varying levels
    • Experience with Microsoft Office tools (Excel, PowerPoint)
    • Coupa eProcurement experience (or other world-class Source-to-Pay system, like Ariba) preferred
    • JD Edwards Enterprise One or SAP experience preferred



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