Tiffany & Co.

  • Temporary Administrative Assistant to Market Vice President

    Location US-CA-Beverly Hills
    Posted Date 2 weeks ago(10/2/2018 8:06 PM)
    Req #
    37448
    Category
    Administrative/Clerical
  • Overview

    The Administrative Assistant will support the operational and administrative needs of a market with primary support to the Vice President and team. Major responsibilities include: calendar and travel management, invoice and expense coordination, office management and meeting coordination.

    Responsibilities

    The Administrative Assistant will support the team, including the Vice President and Directors. This individual will proactively manage and maintain the Vice President's calendar and will take accurate, timely phone messages. As needed, s/he will book travel including flights, hotels, car rentals and reservations. The Administrative Assistant will track departmental vacation schedules, time off and will coordinate all time-sheets. S/He will manage expense reports, coordinate departmental invoices, and prepare powerpoints and spreadsheets as needed. This individual will be responsible for general office management including management of office supplies, assisting in the logistical preparation of conferences and meetings (selecting the site, coordinating catering, assisting in material preparation, AV and conference room) and coordination of shared materials across departments. S/He will also be responsible for ad hoc projects.

    Qualifications

    Required Qualifications

    • At least 2+ years of administrative experience supporting a team and senior level executives in a fast paced environment.
    • Prior administrative experience with exceptional interpersonal skills, business writing & verbal communication skills.
    • Proven mastery in Microsoft Office Applications with emphasis on powerpoint and excel.
    • Deadline driven with flexibility and superior organizational skills.
    • Ability to resolve problems without close supervision.

    Preferred Qualifications:

    • Experience in luxury retail sales or a customer-facing role is a plus.
    • Bi-lingual is a plus, but not a requirement.

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