Tiffany & Co.

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Market Coordinator- NYC Market

Market Coordinator- NYC Market

Req # 
35431
Location 
US-NY-New York
Posted Date 
4/17/2018
Category 
Retail Support

More information about this job

Overview

The Market Coordinator supports the administrative needs of the NYC Market Vice President and Leadership Team; as well as provide support with stretch-assingments including, but not limited to, Client Development and Event Coordination. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. 

Responsibilities

Calendar Management

  • Proactively manage daily calendars and resolve scheduling conflicts
  • Prepare and maintain master calendar which includes departmental vacation schedules and VPs’ travel schedules
  • Proactively manage all Flagship store tour coordination

Travel Coordination

  • Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
  • Create travel itineraries
  • Prepare accurate expense reports through ExpenseVisor

Communication

  • Communicate and liaise with direct reports to properly inform calendar and project management
  • Answer phone lines and take accurate, timely phone messages
  • Create and compile detailed PowerPoint presentations for Senior management and general meetings
  • Must possess impeccable written and verbal communication skills in order to communicate with clients in person, through email, and over the telephone

General Administration

  • Print daily sales reports
  • Assist in the organization of files
  • Assist in the logistical preparation for meetings and interviews including reserving conference rooms, ordering meals, liaising with IT, etc.
  • Process invoices through accounts payable system
  • Support ad hoc project requests
  • Distribute mail and coordinate shipping with the mailroom

Event Coordination

  • Partner with Public Relations to impliment and support local retail events 

Qualifications

  • 3-5 years of previous administrative assistant experience working with high level or multiple executives
  • Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
  • Must be discrete due to exposure of highly confidential client information
  • Ability to multi task and prioritize workload
  • Must have excellent organizational skills
  • Strong communication skills
  • Ability to work independently
  • Bachelor's degree preferred