Tiffany & Co.

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Executive Assistant - Northern America

Executive Assistant - Northern America

Req # 
34816
Location 
US-NY-New York
Posted Date 
2/12/2018
Category 
Administrative/Clerical

More information about this job

Overview

The Executive Assistant supports the administrative needs of the Senior Vice President and select Vice Presidents of the Americas Region. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.

Responsibilities

Calendar Management

  • Proactively manage daily calendars and resolve scheduling conflicts
  • Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules

Travel Coordination

  • Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
  • Create travel itineraries
  • Prepare accurate expense reports through ExpenseVisor

Communication

  • Communicate and liaise with the team to properly inform calendar and project management
  • Answer phone lines for the above individuals and take accurate, timely phone messages
  • Compile, send, and oversee the Northern America Leadership mailbox
  • Create and compile detailed PowerPoint presentations for Senior management and general meetings

General Administration

  • Print daily sales reports
  • Assist in the organization of files for VPs
  • Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
  • Process invoices through accounts payable system
  • Support ad hoc project requests
  • Distribute mail and coordinate shipping with the mailroom
  • Act as administrator for timekeeping for the supported VPs' teams

Qualifications

  • 4-6 years of previous executive assistant experience working with high level or multiple executives
  • Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
  • Must be discrete due to exposure of highly confidential client information
  • Ability to multi task and prioritize workload
  • Must have excellent organizational skills
  • Strong communication skills
  • Ability to work independently
  • Former retail environment experience is preferred
  • Bachelor's degree preferred

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