Tiffany & Co.

Returning Candidate?

Executive Assistant - Northern America

Executive Assistant - Northern America

Req # 
US-NY-New York
Posted Date 

More information about this job


The Executive Assistant supports the administrative needs of the Senior Vice President and select Vice Presidents of the Americas Region. Specific responsibilities include: calendar management, travel coordination, expense processing, office management and meeting coordination. This role also collaborates with other administrative assistants and members of the Executive Committee.


Calendar Management

  • Proactively manage daily calendars and resolve scheduling conflicts
  • Prepare and maintain master calendar which includes departmental vacation schedules and travel schedules

Travel Coordination

  • Book and prepare comprehensive travel arrangements as needed (flights, hotels, car rentals, reservations)
  • Create travel itineraries
  • Prepare accurate expense reports through ExpenseVisor


  • Communicate and liaise with the team to properly inform calendar and project management
  • Answer phone lines for the above individuals and take accurate, timely phone messages
  • Compile, send, and oversee the Northern America Leadership mailbox
  • Create and compile detailed PowerPoint presentations for Senior management and general meetings

General Administration

  • Print daily sales reports
  • Assist in the organization of files for VPs
  • Assist in the logistical preparation for meetings and interviews including reserving conference rooms for VPs, ordering meals, liaising with IT, etc.
  • Process invoices through accounts payable system
  • Support ad hoc project requests
  • Distribute mail and coordinate shipping with the mailroom
  • Act as administrator for timekeeping for the supported VPs' teams


  • 4-6 years of previous executive assistant experience working with high level or multiple executives
  • Advanced Microsoft Office skills with an emphasis on Word, Excel and PowerPoint
  • Must be discrete due to exposure of highly confidential client information
  • Ability to multi task and prioritize workload
  • Must have excellent organizational skills
  • Strong communication skills
  • Ability to work independently
  • Former retail environment experience is preferred
  • Bachelor's degree preferred